Documents when handing over the vehicle: What you need to check

Vehicle handover is a crucial moment, whether it's buying a new car or returning a leased vehicle. To ensure that everything runs smoothly, you should know exactly which documents you need and what you need to consider. In this article, we will show you which documents are important, why they are indispensable and how you can avoid possible problems.

Why are documents so important when handing over a vehicle?

The vehicle handover marks the official transfer of responsibility for the vehicle. Whether buying, selling or returning a lease – the right documents provide clarity and protect you from legal and financial risks. If important documents are missing, this can have unpleasant consequences, such as delays or disputes.

The most important documents when handing over the vehicle

To ensure that everything runs smoothly, you should have the following documents with you when you hand over the vehicle:

1. Registration certificate Part I and II (vehicle registration document and vehicle registration document)
   These documents confirm that you are the rightful owner of the vehicle. Without them, no re-registration or de-registration can take place. Check that the data is accurate and up-to-date.
2. Purchase contract or leasing contract
   The purchase contract documents the terms of the sale, including price and vehicle condition. In the case of leased vehicles, the leasing contract is relevant in order to check the agreed return conditions. Use our template.
3. Handover protocol
   A handover protocol is particularly important to record the condition of the vehicle. Make a note of any existing damage, mileage, and other anomalies. This document protects both parties from subsequent disputes.
4. Service booklet and maintenance records
   The service booklet proves that the vehicle has been serviced regularly. Together with invoices from garages, it provides peace of mind to potential buyers and can increase resale value.
5. TÜV report and other test certificates
   A valid TÜV report is essential when handing over the vehicle. Make sure that the general inspection is up-to-date so that the new owner does not experience any unpleasant surprises.
6. Keys and additional keys
   Check that all keys, including spare keys, are complete. In modern vehicles, codes for the electronics are often included.
7. Proof of
   insurance When handing over the insurance, you should clarify what will happen to the insurance. In some cases, the vehicle is deregistered directly, in others the insurance remains in place temporarily.

Read now: Do you need car insurance immediately when buying a car?

What should you pay attention to when handing over the vehicle?

Not only the documents are important – the handover itself should also be done carefully:

• Inspection of the vehicle: Go through the car thoroughly. Check the paint, tires, and electronics.
• Document mileage: The mileage must be recorded exactly to avoid later discussions.
• Don't forget your signatures: All documents should be signed by both parties to ensure their validity.

Special Notes for Lease Returns

When returning a lease, the vehicle handover is often associated with a detailed inspection. Document the condition of the vehicle particularly carefully and have the report handed over to you. This may incur additional costs for damage that is not included in normal wear and tear.

Conclusion: Preparation is everything

A vehicle handover doesn't have to be complicated if you prepare well. Make sure that all important documents are complete and correct. This not only saves you time, but also possible disputes. With this checklist, you are well equipped to handle the handover professionally and stress-free.

Whether you're buying, selling, or returning a leased vehicle, the right preparation makes all the difference. Make sure the vehicle handover goes smoothly and enjoy your new chapter on the road!